Privacy Notice
Company Name:
Team Resourcing Limited
Company contact details:
Compliance Manager
Team Resourcing Limited
25 Princess Road
London
NW1 8JR
Email: compliance@teamresourcing.co.uk
Topic:
Data protection
Date:
24th October 2024
Version:
2/24102024
The Company is a recruitment business that provides work-finding services to its clients and work-seekers. The Company must process personal data (including special categories of personal data) to provide these services – in doing so, the Company acts as a data controller. You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source, such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with this privacy statement. We will comply with current data protection laws at all times.
Contents
Collection and use of personal data
a. Purpose of processing and legal basis
b. Legitimate interest
c. Statutory/contractual requirement
d. Recipients of data
Information to be provided when data is not collected directly from the data subject
a. Categories of data
b. Sources of data
Overseas transfers
Data retention
Your rights
Automated decision making
Cookies
Login files
Links to external sites
Sale of the business
Data security
Changes to this privacy statement
Complaints or queries
1. Collection and use of personal data
a. Purpose of processing and legal basis
The Company will collect your personal data (which may include special categories of personal data) and will process it for the purposes of providing you with work-finding services. This includes contacting you about job opportunities, assessing your suitability, updating our databases, putting you forward for job opportunities, arranging payments, and developing and managing our services and relationships with you and our clients.
If you have opted-in, we may also send you marketing information and news via email/text. You can opt-out at any time by clicking "unsubscribe" when you receive these communications.
On some occasions, we may be required to use your data for investigating, reporting, and detecting crime and complying with laws that apply to us. We may also use your information during internal audits to demonstrate our compliance with industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
Your consent
Where we have a legitimate interest
To comply with a legal obligation
To fulfill a contractual obligation with you
b. Legitimate interest
This is where the Company has a legitimate reason to process your data, provided it is reasonable and does not go against what you would reasonably expect from us. Our legitimate interests include:
Managing our database and keeping work-seeker records up to date
Providing work-finding services to you and our clients
Contacting you to seek your consent when needed
Providing you information about similar products or services
Authorized Third-Party Providers
We may share Personal Data with third-party providers that provide business services to us or on our behalf, such as IT services, hosting services. Payment information will be used and shared only to process your order and may be stored by a service provider for purposes of future transactions. We prohibit our third-party providers from using or sharing your Personal Data except as necessary to perform the contracted services on our behalf or to comply with applicable legal requirements.
As mentioned above, we use Google Analytics. For more information about Google Analytics, please visit www.google.com/policies/privacy/partners. You can opt out of Google’s collection and processing of data generated by your use of our services by going to http://tools.google.com/dlpage/gaoptout.
Please see our cookie policy on our website for more information on our use of cookies and similar technologies.
Other External Sharing
We may share Personal Data with banks, referencing agencies, DBS, credit referencing agencies and government agencies such as tax an immigration authorities and pension providers.
We may share the personal data of clients with candidates and vice versa. Also, we may (occasionally) share the personal data we collect with others such as professional advisers, insurers etc.
We will only share personal data when it is necessary, fair, lawful, justified and proportionate to do so.
c. Statutory/contractual requirement
The Company has certain legal and contractual requirements to collect personal data (e.g., to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration, and tax legislation, and in some cases, safeguarding requirements). Our clients may require this personal data, and we may need your data to enter a contract with you. If you do not give us the required personal data, we may not be able to continue to provide work-finding services.
d. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
Clients (who we may introduce or supply you to)
Former employers (for references)
Payroll service providers
Credit referencing agencies
Other recruitment agencies in the supply chain
Auditors assessing compliance
2. Information to be provided when data collected not from the data subject
Categories of data
Personal data:
Name, address, mobile no., email
National insurance no.
Nationality (through right to work check)
Photo
Work preferences
Salary details
Driving licence (if necessary)
Special categories of personal data
Health information
Criminal conviction(s)
Right to work information
Proof of address
CVs
ID Documents
Bank account details
Payroll records
Tax and social security data
Emergency contact details
Source of the personal data
The Company sourced your personal data/special categories of personal data from:
Jobs boards and LinkedIn
Former employer
Referee whose details you provided
Software providers for service support
Cookies
3. Overseas Transfers
The Company will not transfer your information outside the UK and/or the European Economic Area (‘EEA’) for work-finding services. The EEA comprises the EU member states plus Norway, Iceland, and Liechtenstein.
4. Data retention
The Company will retain your personal data only as long as necessary for the purpose we collected it. Different laws may require us to keep different data for different periods. For example:
Work-seeker records: at least one year
Right-to-work records: 2 years
Payroll records, holiday pay, sick pay, pensions auto-enrolment: 3 to 6 years
If consent was given, we will process data in line with our retention policy, and upon expiry, will seek further consent if necessary.
5. Your rights
You have the following data protection rights:
Right to be informed
Right of access
Right to rectification
Right to erasure in certain circumstances
Right to restrict processing
Right to data portability in certain circumstances
Right to object to processing
Right not to be subjected to automated decision-making
Right to withdraw consent
If you withdraw consent, it does not affect prior processing or processing done under another legal basis. Contact our Compliance Manager for assistance.
6. Cookies
We may use cookies to collect data. Cookies are small text files placed on your computer. They are widely used to make websites work or work more efficiently and to provide information to site owners. For more information, please refer to our Cookie policy. Note that some website features may not function if cookies are removed.
7. Login Files
We use IP addresses to analyze trends, administer the site, track users’ movements, and gather demographic information. IP addresses are not linked to personally identifiable information.
8. Links to external websites
Our website may contain links to other external websites. We are not responsible for the privacy practices of these sites. We encourage you to read the privacy statements of websites that collect personally identifiable information.
9. Sale of business
If the Company’s business is sold or merged, your details may be disclosed to advisers and the new owners. We will notify you of any transfer of your details to a different data controller.
10. Data Security
The Company takes every precaution to protect users’ information. Measures include firewalls, encryption, and limited access. Only employees who need the information to perform a specific job are granted access. Note that the use of email/the Internet is not entirely secure; the Company cannot guarantee security or integrity for information transferred this way.
11. Changes to this privacy statement
We will update this privacy statement as necessary. Changes will be posted with revision dates. We will notify you of any material changes.
12. Complaints or queries
To complain about this privacy notice or any procedures, contact our Compliance Manager. You may also raise concerns with the Information Commissioner’s Office at 0303 123 1113 or https://ico.org.uk/make-a-complaint/.
Annex A
a) Lawfulness of processing conditions for personal data
Consent
Contract
Legal obligation
Vital interests
Public task
Legitimate interests
b) Lawfulness of processing conditions for special categories of personal data
Explicit consent
Employment, social security, or social protection law
Protect vital interests
Legitimate activities with appropriate safeguards
Publicly made data
Legal claims
Public interest and substantial public interest
Occupational medicine or health/social care management
Public health interests
Archiving for research or statistical purposes